23 April 2026

1. Announcements

Recruitment: More than 400 applicants have applied for 6 positions. The field has now been narrowed down, and interviews are underway.

Evacuation exercises/guidelines: There are some issues concerning evacuation exercises and guidelines, including clarification of where the responsibility lies if something goes wrong, particularly in relation to students during teaching.

2. Workplace Assessment (APV)

Physical:

• There are problems with sound travelling through the ventilation system between offices, meaning that people can hear what is being said behind closed doors. This appears to be particularly noticeable in Ada and Hopper.
• The ventilation fluctuates between being very hot and very cold, resulting in poor air quality regardless of the time of year. There is also some uncertainty as to whether the ventilation is actually switched on during daytime hours. We will reach out to Maintenance to clarify whether the ventilation is switched off and initiate a process if this is the case.

Psychological:

• There is a need for conversations/further investigation into the feeling of being respected for the work one contributes. This was raised as an issue among assistant professors.
• There are concerns about overly harsh language and a discrepancy between what is said and how it is received, possibly due to cultural and/or linguistic differences. This may be included as a topic at the faculty retreat.
• There should be a greater focus on stress, possibly through an event or information session aimed at ensuring that people have the tools to recognize and respond to symptoms before the situation escalates. This is particularly relevant for PhD students and postdocs. We can ask HR whether they have any relevant resources or initiatives they can contribute.
• Once the work on the various points has been completed, a written summary will be prepared outlining how the different issues have been addressed.

3. IT Issues

There has been a change requiring users to log in for two-factor authentication / enter their login credentials every 7 days, whereas previously this was required every 90 days. Some people are experiencing having to log in several times a day across their different devices, or having to update their login at inconvenient times. This has become quite frustrating and is contributing to IT-related stress.

Anders Møller has taken/will take the issue further to FISU/CISU.

4. Follow-up on Staff Development Dialogue (SDD) rounds

Responsibility for the SDD conversations has been delegated to the section heads, who will each conduct the conversations for staff in their respective sections. At the extended management meeting, the general experience among the section heads will be discussed.

There was also a question of whether the competence development conversations and processes could be improved so that they provide a more useful basis for further work.

5. Buildings

New building: The rent and other costs have now been calculated, and we have been allocated some additional teaching space in the Nygaard Building, where the library is currently located. The allocation of square metres in the new building has now been finalized. Until the building is completed, careful consideration needs to be given to how the available space can best accommodate our current needs, temporary relocation, etc.

Existing buildings: The ADA section will move back in on 18 May, when the construction work in Hopper 2 and 3 is expected to be completed.

6. AOB

There were no items under this point.