Before making travel reservations ALWAYS fill out the travel application form which needs to be approved by the grant holder.
Travel applications are considered continuously. Remember to hang on to the approved application, as you need to upload it together with your other travel documents once you make the reimbursement in RejsUd.
In the application form remember to apply for daily allowance if agreed with grant holder.
All flights MUST be booked through Carlson Wagonlit Travel (CWT), the University’s official travel agency. To book you must have a user profile at Carlson Wagonlit Travel. If you don't have one contact your research coordinator.
Contact the Carlson Wagonlit Travel agents via:
Phone: +45 33637744
Email: au.dk@contactcwt.com
Website: CWT portal
Opening hours: Monday - Thursday : 8:30-16:30, Friday : 8:30-16:00
When travelling in Denmark train tickets are booked on http://www.rejseplanen.dk/
When travelling abroad book through Carlson Wagonlit Travel (CWT)
Information on the department car and car rental
Information on how to book hotels in Denmark and abroad
It is not a requirement to own or bring a physical card to be covered by AU’s travel insurance policy for Danish government employees at Europæiske. If you need to use the insurance during a trip abroad and you do not have the physical card, all the necessary information and contact information can be found at Travel insurance for Danish government employees (europaeiske.dk). Read more about travel insurance
For Danish citizens check here if you need visa
Non-Danish citizens need to check the Ministry of Foreign Affairs of their home country
Expense settlement and reimbursement is done through the RejsUd system.
Remember to upload your travel application and to indicate the number of meals that has been paid for by your host or others (a certain amount per meal will be withdrawn from the daily allowance).